The Past and Present of College Admissions

  David Graves      February 13th, 2019

You hear it all the time – “Back when I was applying to college …”. Yes, things have changed over the last 20+ years in admissions, but trust me, that is actually not a bad thing in many cases. I am currently reading a book titled “Factfulness” by Hans Rosling, and he writes about how, in contrast to what some would have us believe, life is a great deal better today as compared to the past. While there are still areas where the world can improve greatly, Rosling shows that in areas ranging from poverty, health, war, food, etc, the world is actually moving in a positive direction. From the admissions side of the table, there have been some amazing improvements over the years. Here are a few things I remember from when I first started working in the UGA Admissions office. There was a point in time when we only accepted paper applications. We would print them out and do a huge mailing in late summer to get the applications out to both students and high schools. This also meant that we needed a large staff of people who did one job, entering in a student’s biographical data (name, address, school, etc.) into our record system. Every year, we would need to have the printing of the applications bid out (and of course, lowest bidder won the job), and that year, a printing company based out of a state prison won the bid. I can still remember driving to […]

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2018 Early Action Update

  David Graves      October 17th, 2017

With the Early Action deadline having just passed, here are a few updates about the process: Total EA Applications:  14, 979 applications submitted Complete Early Action Applications as of today: 10, 577 (72% of the group) # of EA Applicants Applying within 2 days of Deadline: 5,802 As you can see, a large number of the Early Action applications are complete. The biggest item that is missing right now are official test scores, and as long as they were both taken and UGA was marked as a score recipient by 10/16, we can use them. They do not need to be in by 10/22, only requested by 10/16. You can see if your SAT scores have been sent by looking at the Score Sends option on your online score report. For ACT scores, you should be able to track things by looking under the Orders and Returns tab to see when the order number was processed. If you took the 10/7 SAT, we expect that those scores will be sent to us by late October. When we receive new scores, we add them to your file and automatically update your information. We are caught up completely on importing documents, sent both electronically and by mail. If a document has been mailed to us, we are entering it into our system the day we receive it. If a document is not in by 10/22, we suggest you make sure it has been sent. One key item: A school report is not a school […]

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2017 Freshman Application is Open

  David Graves      September 1st, 2016

The 2017 Freshman application is now open! Here are a few key steps about what to do after you submit an application.  A short while after you apply, we will load your application into our system.  You will then be able to log into the Applicant Status page, and this is where you will be able to check on the status of your required supplemental items. When you enter your counselor’s name and contact information into the Academics page of the application, this triggers an email to go to your counselor so they can submit the required school/counselor report. FYI, we are okay if your counselor chooses to send in a counselor form through Naviance instead. Be patient as we load your application into our our system and match up test scores and supporting documents. We suggest giving our office 5-10 business days to match up items, especially if they are sent by mail, so you do not need to send items multiple times. Parents-While we have had parents start an application in the past, I do not suggest this for the 2017 application, as we are using a new system that links the application with our recruitment system. If you start an application, this will create a new prospective student in our system, and that is not what you (or I) want to happen. Documents (transcripts, counselor/school evaluations, etc.) that are sent prior to applying are now able to be matched with your record in our system when they […]

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January 2015 Update

  David Graves      January 7th, 2015

We are just over one week from the Regular Decision deadline today, and I am guessing that thousands of students are finishing up the final pieces of the application. As you can see from the projected weather for the next few days, you never know when something odd might cause a delay in taking care of your application, from a power outage, school being closed, a bout of the flu (stay healthy out there!) or something else entirely. As such, I heavily suggest that anyone who is working on their application not wait until the day of the deadline to submit your application! We have roughly 17,500 total applications in so far, and we expect the next two weeks to be busy handling applications, documents, test scores, phone calls, etc. After you apply, please be patient with us as we match up your documents. When you request a test score or document to be sent to UGA, it does not get sent instantly, and we need time to match up items. We generally suggest giving us 8-10 business days between the item being sent out or the application being submitted (whichever one is later) and it posting on the myStatus. As well, if you had items sent to us prior to applying, it takes a while to hand match these items, especially with the volume of applications being submitted around the deadline. We have given you until January 22 to send in supporting materials (postmark or electronic submission date), and […]

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Before & After You Apply EA

  David Graves      October 1st, 2014

With the Early Action deadline approaching, here are a few more detailed steps to take both before and after you apply. BEFORE Get a copy of your SSN card to make sure your information is correct for both admissions and Financial Aid data. Print out a copy of your official HS transcript to help with the self-reported grades section. Update and print out a copy of your résumé for the activities/sports/volunteer/work/etc. sections. Get your payment information, and know that we can only accept credit card payments from 7 a.m. until 11:00 p.m. Send in your SAT/ACT scores to UGA, and remember that we superscore and only use your highest scores, so there is no need to wait until after you apply or after you see the scores to send them. You can send updated test scores after you apply, but we suggest sending in any scores you have already received. Do not be late submitting your application, as we shut off the Early Action deadline after 10/15, and we cannot reopen it. Make sure you both complete the application and select a payment option, as both are required to apply. Do not wait until the night of the deadline to apply, as that is when your computer will decide to freeze up. AFTER Be patient as we load your application into our our system and match up test scores and supporting documents. Test scores are loaded on Tuesdays and Fridays, and are not always sent immediately by the testing agency. […]

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Early Action Update

  David Graves      October 24th, 2013

With the Early Action deadline passing, here are a few updates about the process: Total Early Action Applications:  12,071 Complete Early Action Applications: 7,697 # of EA Applicants Applying near Deadline: 2,593 As you can see, a large number of the Early Action applications are complete.  Additionally, over 20% of the total applicant pool for EA applied right around the deadline.  This means our office still digging out from under the thousands of documents, test scores, etc. we have received. We appreciate your patience as we work as quickly as possible to match documents with files. It takes our office about 5 to 10 business days to match a document with an applicant’s file, and with the materials deadline of 10/22, we are still receiving items.  If your documents were submitted by this deadline, it will be considered for Early Action.  We are accepting the October 5 SAT for Early Action as long as you designated UGA as a school to automatically receive your scores, and we have imported most of these today, so they should show up on the myStatus page soon. Your Steps Be sure to check your myStatus to make sure you are complete!  If material you have sent is not showing up on your myStatus, double-check with your counselor, College Board, etc. to make sure that it was sent.  If it was sent and it has been more than 10 business days (business days do not include weekends or holidays), please contact us. Now that you […]

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Early Action Deadline Approaching

  David Graves      October 2nd, 2013

The Early Action deadline is approaching, so here are a few suggestions as we approach the deadline: Don’t wait until the last minute.  Even though the deadline is October 15, you should not wait until the last minute to submit your application.  We do not hold it against you if you wait until 11:59PM on October 15 to apply, however if you do this you are not giving yourself any time to account for issues that could occur to prevent you from submitting.  For example internet connectivity issues, computer problems, etc.  The deadline is the deadline, so you should always plan to apply earlier than the last minute.  Also be sure to take time to review your application before you submit it.   Please note while the application is available 24/7, the credit card payment option is only available from 7AM to 11:00 PM EST.  You can still select the check/fee waiver option after 11:00 PM. Be patient.  After you submit your application, please be aware that things will not happen instantaneously.  We are likely to have around 11,000 Early Action applicants and the majority of the supplemental material will be sent within the next three weeks.  We will be vigorously matching material, but please give things time to get here (both mailed and electronically submitted documents) before contacting us.  If an item is mailed, allow time for the postal service to deliver it.  If a test score is sent, allow time for it to be both uploaded by the testing agency and downloaded […]

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High School Evaluations and Teacher Recommendations

  David Graves      December 7th, 2012

We often get questions from First Year applicants regarding the counselor evaluation and teacher recommendation.  These questions range from where to find these forms to how we are using this information in the file review process.  Both forms are important in the review of a student’s file.  Here are some tips on why they are important as well as how to have these forms sent to us. The high school evaluation not only tells us about you, it tells us about your school as well.  The first page of the evaluation tells us about your school’s grading scale, the most difficult courses available at your school, how many honors/AP/IB courses are available, etc.  This information lets us know about your school’s curriculum.  This is important because we are reviewing your curriculum based on what you have available to you.  The second page is where your high school counselor tells us about your curriculum.  He or she will rate your curriculum difficulty for each of the five academic areas.  If you have any questions about the classes you are taking or planning to take, it’s always best to start with your high school counselor. We have an electronic and paper version of our high school evaluation.  The online form is better in that it can be automatically dropped into your file once we receive it.  In fact, it will generally show up as received in an applicant’s myStatus within 2 to 3 business days after it has been submitted.  If you submit […]

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Patience at the Deadline

  David Graves      January 13th, 2012

During both the week before and the week after a deadline, life gets fairly crazy in our office. We are receiving tens of thousands of documents, both online and through the mail, and we have a number of people trying to match these documents as quickly (and accurately) as possible. And while we know that you want to check and see about missing items, I ask that you hold your phone calls, emails, visits, etc. for a little while, as you need to give us time to match up items. Over the past two days, I have had two people contacting me wondering why something that was submitted an hour or two ago is not showing up on the myStatus page. So here are a few tips and explanations so that you will understand the process.  The myStatus page was updated on 1/13 at 4:00 p.m., and will not be updated until the morning of Tuesday, 1/17. Items that arrived at the end of this week or later may not show up until later next week. While the deadline is 1/17 (extended due to Sunday and holiday), we will be accepting supplemental documents for a few weeks after this date, as we know that some schools, counselors and teachers are somewhat overwhelmed at this time of year. That does not mean that you should wait to have things sent in, but that we try to work with schools on the documents. The myStatus page does not work on a live […]

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Admissions Thoughts – October EA Deadline Edition

  David Graves      October 11th, 2011

As the Early Action 10/15 deadline approaches (we are less than a week away!), here are a few thoughts about the Freshman Admission process. Please, please, please do not wait until the last minute to take care of things! If you wait until the last hour to apply, I can pretty well guess that you will have a few mistakes in your application, that your parents and counselor will put on a smile but be very frustrated inside, and that you will be worried during the following week about the supplemental materials that have not yet been matched up with your file. I expect that between today and the deadline, we will receive about 5,000+ additional applications, receive about 20,000+ pieces of mail, shred about 200 faxes (remember, no faxes!), and answer about 1,000 emails, most asking if we have received X document. Please do not call, write, or email our office about a transcript, school evaluation, etc. if it was just sent off, or if you just applied. My rough estimate is to give us 8-10 business days (Saturday, Sunday and holidays are not business days!) from the time something is mailed until it is matched with your file. And if you had the document mailed three weeks ago but just applied yesterday, give us 8-10 business days to then match up the materials, as we will have to check on 5,000+ new applications this week and see if any materials are in our “holding” files (where we put […]

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